Dulwich Music Festival Regulations


Conditions of Entry:

All entrants will need to agree to the following terms at the time of entry:
By submitting this entry form I confirm that on behalf of the competitor(s) I have read and accept the Dulwich Music Festival Regulations. I can also confirm that for all competitor(s) under 18 (or vulnerable adults of any age) I give (or have obtained)  the necessary consents for the competitor(s) to take part in the Festival. I understand that all tickets booked are non-refundable.

Regulations:
By entering this competition, I agree to the following regulations:

  1. Tickets are non-refundable and non-transferable.
  2. If repertoire is required, this will be submitted at the time of entry. This information may be left blank but it must be supplied no later than the end of April to the Festival Organiser.
  3. Taking home the trophy is entirely optional but if you wish to do so, the trophy will be yours to keep. As the trophies are a considerable annual cost, we ask for a fee of £30 for medium cups or £50 for large cups that enables us to buy new trophies for next year’s festival. All 1st prize winners will receive a gold medal. Please bring cash to pay for the trophies on the day of the festival.
  4. To comply with new Data Protection laws, all competitors will be required to opt-in to receive email communications. We will also inform you how we will store and use your data. [Newsletter Opt-In]

Competition Rules & Festival Policies

Child Protection Policy: [View Online]. The Festival Safeguarding Officer is Lorraine Liyanage.

Conditions of Entry:
All entrants will need to agree to the following terms at the time of entry:
By submitting this entry form I confirm that on behalf of the competitor(s) I have read and accept the Dulwich Music Festival Regulations. I can also confirm that for all competitor(s) under 18 (or vulnerable adults of any age) I give (or have obtained)  the necessary consents for the competitor(s) to take part in the Festival. I understand that all tickets booked are non-refundable.

Deadline for Entry: All events have limited numbers of entries. The online ticketing site is the only method of entry and shows the number of tickets left. Once a class is Sold Out, no more entries can be accepted. Extremely early entry is advised as our events are fully booked months in advance.

How do I print my audience tickets? Printing tickets for admission is entirely optional. You can show the tickets on your mobile phone or Billetto app to gain entry at the welcome desk.

How do I locate my tickets?
You purchased your tickets through a site called Billetto and they have emailed the tickets to you. If you search in your inbox and cannot find the tickets, do contact the site directly and they can resend to you. Our team cannot access the tickets booked through this third-party site:

https://billetto.zendesk.com/hc/en-gb?_ga=2.239826691.1879893336.1495050661-2057627.1481711812

Do I need to attend for the whole day? No, you only need to attend for your session. Please arrive early to allow time to check-in as there may be queues at the welcome desk. We encourage performers to listen to other classes, not just their own performance, as you will hear a wide variety of new repertoire that you may like to learn. Audience tickets are valid all day.

I need to buy tickets on the day. Please arrive at least 20 minutes early and bring the correct cash payment: £10 for adults, £5 for children. We cannot give out change on the desk. We cannot process card payments. Tickets online are at a reduced rate and on sale until Friday 8th June at midday.

Graded Class Entries: Competitors must not enter a graded class if they have already passed the exam.

Booking Tickets: Tickets must be booked in the name of the performer to ensure the name appears exactly how you wish it to appear in the printed programme and certificate. If you have not booked the ticket in the correct name, please send details of your ticket booking to support@billetto.co.uk to request an amendment. Your ticket from Billetto will show the name of the cardholder on your email but if you have supplied the correct information requested about the performer’s name then this will have been sent directly to the festival organisers and no amends will be required.

Incomplete or Partial Entries: Incomplete entries will not be accepted. All performers (apart from Set Pieces classes) must state the Title of the Piece and the Composer’s Name at the time of entry. All competitor names must be submitted in the format Firstname Secondname. Do not capitalise names as these will appear incorrectly in the printed programme. If you are unsure how to fill in the entry form, do check with your teacher for advice before entering.

Programmes: These are included in the entry fee – one per performer (irrespective of number of classes entered).

Photocopied Music: A performer may not play from a photocopy if the work is within copyright.

Copy of Music for adjudicators: Present a copy of your music to the adjudicator as you go up to perform. Photocopies are fine in this instance but will be destroyed and not returned to you.

Playing from Memory: This is optional.

Feedback: All competitors receive a Comment Sheet and Certificate with a category award. Certificates and Comment Sheets will be distributed from the front desk at the end of each class. Adjudicators may choose only to give verbal feedback on medal place winners if the timings of the class do not allow for individual verbal feedback. We may not be able to give verbal feedback on all competitors.

Order of playing: If there are a number of no-shows for a class, then the playing order will be altered and playing number will be brought forward so we ask you to be ready to play as the first competitor in your class. Prompt arrival for your class is vital.

Medals & Trophies: Medals are awarded for 1st, 2nd and 3rd place (subject to class numbers of 6 entrants for 2nd place and 9 entrants and above for the full 3 medals). Trophies are awarded for all competitive classes.

Photography/Filming: Photography of your own child is permitted at this event but we cannot allow filming or distributing of your child’s performance on YouTube, Vimeo, Facebook etc. as this will be in breach of Copyright Laws.

Time Penalty: Where a time limit applies, competitors exceeding this time limit will incur a time penalty and this may lead to ineligibility for medals.

Refreshments: There are no refreshments on sale. Food and drink is not permitted anywhere in the Music performance space but there is a large area with seating outside The POD where you may bring your own refreshments.

Certificates: After the class, all certificates and mark sheets will be returned to the Front Desk for you to collect on your way out. Please ensure that you only take your own mark sheet and certificate. Please check carefully before leaving the building as we do not have duplicates of these items. We do not post out any left items.

Level of Playing: Students should aim to enter for a level at which they are currently playing, not a level at which they have already achieved or surpassed. For example, graded students would not be suitable for the very first Set Pieces classes that are aimed at very new learners that have not reached Prep Test level.

Absence: If you cannot attend, we do not refund your fees or transfer your entry fee to next year’s competition. We will not delay the class to wait for your arrival.

Cancellation: Tickets are non-refundable once booked and cannot be transferred into an alternative name or re-allocated for any reason.

Late Arrivals: No refunds of entry fees can be entertained if you are unable to perform due to late arrival and your entry will be forfeited. If you’ve missed your turn, your name will be called once after all other competitors have finished performing. Once the adjudicator has completed his or her decision and marking, then no more performances will be allowed to start.

Engraving Trophies: Our preferred trophy engraver is Classic Trophies in Sydenham.

For guidance with the online entry form, please email londonpianoevents@gmail.com

We only accept entries via the web site:
http://www.dulwichmusicfestival.co.uk